1. Cost-Effective Short Term vs Long Term
Renting enables your company to be represented by a larger exhibit and/or add more design elements in order to maximize your trade show budget. Purchasing the same quality booth would cost at least 3 to 4 times the amount of a rental. With purchasing, you have to settle for a smaller booth with less design elements. On average, renting costs about one third of what it takes to purchase a comparable booth.
2. Flexibility
Renting gives you the ability to change booth design, layout, size as often as you need to. Renting allows you to adjust or alter your booth and your brand evolves while giving you an affordable way to stand apart from the crowd on any show floor. Additional components can be added to your initial purpose, but it can be costly.
Also, with a purchased booth, it is challenging to accommodate the variety of different shows you exhibit in. You can't, for example, turn a 40x40 into a 10x10.
3. Multiple Shows- Easier Planning
Renting is great for companies that need to exhibit at more than one show at the same time. They can also help your team accommodate schedule conflicts and tight deadlines. You will need to purchase several booths in order to accommodate a busy trade show schedule. This requires significantly more financial commitment.
4. Reduced Fees For Rentals
A rental program allows you to completely sidestep all 'pull & prep' and storage fees. The majority of exhibit houses will charge pull & prep and storage fees, unless you choose to store and assemble the booth in your office. 37% say renting has helped decrease overall exhibit-related costs.
5. Reduced Maintenance Costs.
There is almost always wear and tear when a booth comes back from a show. Renting gets you a booth that is as good as new for each show and is exempt from any refurbishing and repair fees. Wear and tear will inevitably occur throughout the lifetime of your booth.
With a purchased booth, you will have to pay for any repairs or refurbishing. "Ongoing repair of a purchased booth after each trade show can total approximately 3 to 5% of the total value of the exhibit."