Trade Shows, events, Conferences, faires
Additional Information
EVENTshipping.com
Event Freight Shipping Management Services
EVENTshipping.com is a specialized freight management company focused exclusively on trade shows, events, and time-critical shipments—worldwide.
Our mission is simple: on-time, intact pickup and delivery of your event materials, every time.
In partnership with Airways Freight, a global leader in land, air, ocean, and ground freight, we bring over 35 years of dedicated experience and a commitment to total customer satisfaction.
We provide door-to-door shipping to and from any event, anywhere, backed by unmatched reliability and personal service.
TRADE SHOW & EVENT SHIPPING
Our freight management services are completely free of charge—you only pay the actual freight cost.
Included Services:
- 7-day-a-week personal shipping consultation to save you time and money
- Pre-printed shipping labels and waybills
- Complete shipment booking
- Real-time transit updates
- Proof of Delivery (POD) on all shipments
- 24/7/365 operations and support
EVENTshipping.com
What’s experience worth in event logistics?
Trade Show Checklist
✅ Trade Show Shipping Checklist
Brought to you by EVENTshipping.com – Your Event Logistics Partner
📦 Before You Pack
- Confirm Show Dates & Deadlines
- Review the Exhibitor Kit (Target Move-in/Move-out Dates, Labeling Instructions)
- Take Inventory of All Items to Be Shipped
- Photograph Your Booth Materials and Crates for Documentation
- Label Items Clearly with Destination, Booth #, and Contact Info
- Separate Time-Critical Items (like AV, Graphics, Literature)
🚚 Booking & Documents
- Contact EVENTshipping.com for a Free Rate Quote
- Provide Pickup & Delivery Addresses (Include Contact Names/Numbers)
- Specify Booth Number, Event Name, and Hall/Location
- Request Pre-Printed Shipping Labels & Waybills
- Book Pickup with Sufficient Lead Time
- Notify On-Site Contact at Destination (Hotel, Convention Center, etc.)
🔄 During Transit
- Receive Real-Time Shipment Updates from EVENTshipping.com
- Verify ETA for On-Time Delivery to Show Site
- Have a Backup Plan for Critical Items (USBs, Collateral, Signage)
📍 At the Event
- Confirm Materials Arrived at the Correct Booth/Drayage Area
- Inspect All Items for Damage Upon Arrival
- Store Packaging Materials if Reusing for Return
- Note Outbound Shipping Instructions in Advance
📦 Return Shipping
- Label All Return Items Clearly
- Provide Return Address & Instructions
- Confirm Pickup Times with Show Services & EVENTshipping.com
- Receive Final Proof of Delivery After Return is Completed
✅ Tips for a Smooth Show
- Communicate early and often with your shipping manager (that’s us!)
- Always ship to the advance warehouse if timing allows
- Keep copies of all shipping paperwork
- Text or call EVENTshipping.com—7 days a week—for help anytime